Three ways in
Web app for full access when you are at a desk. Mobile app for quick lookups and approvals on the go. Email for everything routine when you don't want to open anything at all. All three share the same data, the same permissions, the same real-time state.
Approve a time off request on your phone and it is immediately visible on the web. Forward a document by email and it appears in the mobile app. There is no sync delay, no "refresh to see changes," no version that is behind. One system, three doors.
You pick the one that fits the moment. Nobody is forced into a single workflow.
The web app
Full platform in the browser. Every module, every setting, every report. Designed for desktop-first workflows — bulk operations, complex searches, configuration, analytics. No installation. Works in any modern browser.
The interface is built for keyboard-heavy users who want to move fast. Global search from any screen. Keyboard shortcuts for common actions. Tables you can sort, filter, and export without reaching for the mouse. When you are sitting at a desk processing a batch of contracts or reviewing the monthly asset report, the web app is where you work.
It is also where administrators live. User management, permissions, module configuration, billing, audit logs — all accessible from the web. The web app is the complete system. The other two channels are optimized subsets of it.
The mobile app
Native app for iOS and Android, built with React Native and Expo. Not a scaled-down web view — purpose-built for mobile workflows. The things you actually need on your phone: look up a colleague's number, check your time off balance, approve a pending request, reveal a secure note by pressing and holding for 10 seconds, scan a barcode to transfer an asset.
The mobile app connects through OAuth via IdPlace.hr, the identity provider. Biometric login — Face ID, fingerprint — so you are in within a second. Push notifications for approvals, expiries, and assignments. When Petra requests Friday off, her manager gets a notification and can approve it from the lock screen.
Offline-capable for read operations. If you are on a building site with spotty reception and need to check who has the safety equipment, the data is there from the last sync. When you are back online, everything catches up.
Email as the zero-UI option
For people who don't want another app. Forward documents, request time off, ask questions — all by email. The system responds by email. No login, no dashboard, no learning curve.
This is particularly valuable for employees who interact with HR systems rarely. The person who requests time off twice a year does not need to remember how to navigate an app they use twice a year. They send an email. It works. They move on with their day.
It is also the lowest-friction option for the founder who runs a five-person company and does not want to log into yet another tool. Forward the invoice, email the question, get the answer. The system exists in the background. When it is needed, it is already there.
Same data, same rules
Permissions work identically across all three channels. If you can see something on the web, you can see it on mobile and request it by email. If you can't approve expenses on the web, you can't approve them by email either. There is no backdoor through a different interface.
The audit trail captures the channel. You can see that Marko approved the request from the mobile app at 8:47 AM while commuting. You can see that the invoice was filed via email forwarding at 2:15 PM. You can see that the admin updated permissions from the web app at 4:30 PM. Every action, every channel, every timestamp — logged consistently.
This is not three separate products bolted together. It is one system with three access points. The data model is the same. The business rules are the same. The encryption is the same. The only thing that changes is the surface you interact with.
Workplace.hr launches in July 2026. Join the waitlist to be among the first to use it.